TERMS AND CONDITIONS

The registration of participants is binding. However, please consider the cancellation policy and refunds as well as the disclaimer below. Please note that the conference program may be subject to changes.

Conference Fees

All the fees given on the conference website are final and binding. Reduced rates are available for Members of Scientific Committee of 17th IB2MaC and students. Your student’s ID number and official confirmation from a mother university will be requested when registering and paying for the conference at the reduced rate.

All fees are quoted inclusive of the required sales tax, where required.

Conference fees include: participation in the conference programme, all conference materials (conference bags, a copy of the proceedings, a book of abstracts etc.), lunches/coffee breaks during the conference, the welcome reception with the Wawel Castle tour, conference technical tour and the Conference Gala Dinner which will take place on 7 July 2020. Accommodation is not organised through the conference.

Registration fee for accompanying persons includes participation in the conference programme, lunches/coffee breaks during the conference, the welcome reception with the Wawel Castel tour and the conference technical tour. The Conference Gala Dinner for accompanying persons is paid separately. For accompanying persons interested in sightseeing tours, information will be available on the conference website.

Registration

Registration for the conference will close on 19 June 2020. Registration for Conference Gala Dinner will close on 1 June 2020. If maximum capacity is reached before this date, the Gala Dinner registration will be closed prior to this deadline.

Participation is not guaranteed until the full payment of the registration fee is received.

Confirmation

Participants will receive a confirmation email from our registration system after successful conference registration.

Please print a copy of your confirmation to be shown at the conference registration desk. Participation is not guaranteed until the full payment of the registration fee is received.

Modification or Additional Tickets

If you wish to modify or purchase additional “tickets” for Conference Gala Dinner*, please contact the Conference Office.

* This event has limited availability. Places will be given to those who pay first.

Substitution

If you are unable to attend, you are welcome to nominate someone else to attend in your place at no additional cost. Please advise substitutions by writing to the Conference Office. Please note:

• Any substitution that is not communicated in writing will not be considered valid.
• Financial matters must be handled between the registered individual who is not attending and the individual who is substituting.

Cancellation Policy and Refunds

We understand that participants who have registered for the conference may have to cancel their registrations due to unforeseen circumstances. While we try to accommodate cancellations to the best of our ability, any cancellation, especially late ones, put Organizing Committee in a difficult situation. Due to the size of the conference, we have to make many of our arrangements well in advance and therefore cancellations come at a cost to Organizing Committee. Consequently, the 17th IB2MaC organizers have developed a cancellation and refund policy that takes into account the needs and preferences of the conference and the participants. As such, please note that cancellation requests for an already confirmed registration will be processed according to the following schedule.

Cancellations need to be made in writing to the Conference Office with the cancellation form attached. Emails without the completed form will not be considered. Taxes are not refundable. Conference Gala Diner fee is fully refunded before 1 June 2020 (after this date the fee will not be refunded).

If regular participant (not author) decides not to attend the conference the participation fee will be refunded as given below:

• Full refund minus 80 EUR of an administrative fee will be withheld : before 29 March 2020
• 50% refund : before 10 May 2020
• No refund : after 10 May 2020

Disclaimer

The 17th IB2MaC Organizing Committee will not accept any liability for death, injury, any loss, cost or expense suffered for any person (including accompanying persons or partners or attendant caregivers) in or outside of the conference venue. In particular, the organizers will not accept any liability for losses arising from the provision or non-provision of services provided by hotel companies or transport operators. Nor can the organizers accept liability for losses suffered by reasons of war, including threat of war, riots and civil strife, terrorist activity, natural disasters, weather, fire, flood, drought, technical, mechanical or electrical breakdown within any premises visited by participants and/or accompanying persons in connection with the conference, nor losses suffered for reasons of industrial disputes, governmental action, registrations or technical problems, which may affect the services provided in connection with the conference.

The 17th IB2MaC Organizing Committee reserves the right to use any photograph/video taken at any event, without the expressed written permission of those included within the photograph/video. The 17th IB2MaC Organizing Committee may use the photograph/video in publications or other media material produced, used or contracted by the 17th IB2MaC Organizing Committee including but not limited to brochures, invitations, books, newspapers, magazines, television, and websites.